What is E-Verify?

E-Verify is an internet-based program that verifies employees’ permission to work by comparing the information provided on Form I-9 to the records from the Department of Homeland Security (DHS), Social Security Administration (SSA) and Department of State (DOS). In short, it is a step beyond Form I-9. The purpose of Form I-9 is to verify an employee͛s work authorization. E-Verify does the same thing, but at a higher level. Instead of the employer looking over the form and documents and verifying to the best of their ability, E-Verify takes that information and compares it to the official records.

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Is it optional?

E-Verify is optional for most employers, but is mandatory for employers with federal contracts, employers with subcontracts, and employers in certain states with mandating legislation for    E-Verify.

As of November 30, 2012, the following states require E-Verify for at least some public and/or private employers: Alabama, Arizona, Colorado, Florida, Georgia, Idaho, Indiana, Louisiana, Michigan, Mississippi, Missouri, Nebraska, North Carolina, Oklahoma, Pennsylvania, South Carolina, Tennessee, Utah, Virginia, and West Virginia. California and Illinois currently limit the use of E-Verify.

Click here to view detailed information on all state action regarding E-Verify from the National Conference of State Legislatures.

If I enroll in E-Verify voluntarily, do I have to make a case for every new employee?

Yes, if you participate in E-Verify, you must make a case for all employees.

If I enroll in E-Verify, do I still need to fill out Form I-9 for every new employee?

Yes, an I-9 must still be completed for every new employee.

Where is E-Verify available?

E-Verify can be accessed in all 50 states, the District of Columbia, Puerto Rico, Guam, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.
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